Revision of CSIP Environmental Standards from Mon, 2014-07-21 14:24

NHM (CSIP) Generic Standards for Collection Storage and Display
June 2014 Revision

1.0 Purpose and introduction

The Collections Storage Infrastructure Project (CSIP) environmental standards document defines tiered environmental parameters for the storage and display of Natural History Museum (NHM) collections. These parameters represent the expected environmental conditions that should be maintained around collections on display (Appendix 1), both inside the Natural History Museum property and when on loan to a borrowing institution and in storage and during transportation The document also lays out recommended guidelines for materials and storage furniture (Appendix 3) to be used in storage and display of museum objects.

The Tiered standards represent progressively increasing risk of damage to collections. Outside the Bronze standard, deterioration will occur on the entire range of materials stored at the NHM . Specimens on display in environmental conditions outside the Bronze standard are not deemed to be of critical priority for conservation and will be deemed disposable with limited life. For critical or sensitive collections it is expected that the environment will be controlled more precisely to ensure improved control (precise levels of control for sensitive specimens are not defined in this document). For such specimens or as defined in 1.1, mechanical or passive, room, cabinet or specimen level control measures will be put in place. Reference should be made throughout this document on advice from the collections trust on security of objects, display cases and buildings.

The Museum recognises the PAS 198:2012 and PAS 197:2009, Bizot Group recommendations and the NMDC recommendations (2009). The NHM has taken note of the need to reduce carbon foot print, improve sustainability and where possible relax environmental standards in line with NMDC recommendations (2009) and the museum’s ISO 140001 certification.

Where specimens as defined in 1.1 are already stable in the open Gallery space or equivalent and no further deterioration will occur then recommendations by the National Museums Directors conference (NMDC, 2009) and Bizot Group 2012 which equate to the Bronze CSIP environmental standard. To accommodate the range of uses and sensitivity of materials (given current environmental storage conditions), the museum has agreed to implement a policy of tiered environmental standards appropriate to the secure maintenance and stability of the collections.

Heads of Collections for each Science Department will review the approved CSIP environmental guidelines on a yearly basis. The Head of Conservation will produce an annual review on attainment of these standards by the Museum for consideration by Collection Leaders.

1.1 Sustainability
The Museums vision statement states that we wish to “promote responsible use and enjoyment of the natural world.” The Museum is also registered IS014001 (Environmental Management).

The Museum is also required to comply with the Government’s Sustainable and Legal Timber Procurement Policy. Full information can be found at the Central Point of Expertise on Timber (CPET) website (http://www.proforest.net/cpet). Therefore the Museum requires that all wooden items are either FSC certified (or equivalent) or recycled material.

1.1 Collections that are covered by the generic standards are

o Taxidermy
o Entomology
o Skins
o Osteology
o Dry invertebrate Zoology specimens
o Dry plant material (including herbaria)
o Mineralogy (excluding minerals defined in 1.1)
o Palaeontology (excluding specimens defined in 1.1)
o Anthropology Collections
o Paper and Archives
o Eggs
o Slides
o Preparations of above mounted on SEM
o Art Work

1.2 Materials that fall outside the generic CSIP standards and are covered in the Platinum standard;

o Molecular Collections (defined as part of Molecular Collections Project)
o Film, Nitrate stock and Photographs (International Federation of Film Archives, FIAF Guidelines (2002),WS 5454:2000)
o Materials requiring specialist anoxic or environmentally controlled environments outside the CSIP standards (i.e. meteorites, material containing pyrite or other sulphides that deteriorate in a similar fashion)
o Archives and paper – BS 5454:2000 and PAS 198: 2012
o Minerals requiring specific humidity parameters (defined in Howie, 1992)

1.3 It is hoped that all parameters will be implemented sustainably and to ensure energy use is maintained to a minimum level. Older buildings will be reviewed to accommodate where feasible original ventilation systems. New builds will seek to make use of natural and or passive control systems. The parameters established below are an agreed cornerstone of all developments.

1.4 The parameters will be used to zone the institution and highlight areas of low, medium and high risk to collections.

1.5 For ventilation purposes on average, a maximum of 10 people would be using a storage area of 30 m x 20m at any one time.

1.6 For new build' or ‘major renovation, storage space should be built separately to office and work areas. Office space should be separated from other areas with suitable barriers or buffers to ensure that storage and work space is maintained to agreed parameters. Work areas should be adjacent to storage areas and built to allow maintenance of agreed environmental standards.

1.7 For existing facilities the environment should where possible follow CSIP guidelines however it is expected that each building/area should at least meet its original specified parameters (see appendix 6.

2.0 Parameters defined by this document are;

o Relative Humidity
o Temperature
o Light
o UV
o Pest control
o Contaminants (Pollutants)

2.1 Relative Humidity and Temperature

The parameters for relative humidity (%) and Temperature ⁰C for collections are based on their stability parameters of specimens and the current condition of objects due to their current storage environment (see appendix )

Standard Level of RH control Temperature Parameters Monitoring Materials falling under Standards
Platinum Standard Specialist environmental conditions (and monitoring) Dependant on stability parameters for materials Standard Cross-museum monitoring system Materials include objects containing pyrite, sensitive minerals, tissue and DNA. New collections with specialist requirements including low oxygen storage, controlled RH storage, frozen tissue storage should be stored at levels recommended in the appropriate collections management manual.
Gold Standard CSIP 40-50 %RH Temperature 16-20 ⁰C. Temperature levels and considerations are dependent on pest issues. Standard Cross-museum monitoring system Data critical Research Objects. When stored in Cabinets e.g. wet collections, Palaeontological, geological and mineralogical collections, botanical, entomological, zoological materials (DC1, DC2, NW Tower).
Silver Standard 35 – 55% RH1 Absolute outside figures for RH.
Temperature 16-20 ⁰C. Temperature levels and considerations are dependent on pest issues. Standard Cross-museum monitoring system Open spaces in storage areas
Bronze standard 35-60% RH316-23 ⁰C Temperature levels and considerations are dependent on collection preservation issues (e.g. evaporation, ignition, IPM). Standard Cross-museum monitoring system Open Gallery Space, Open storage areas where large materials are stored e.g. petrological, large taxidermy, specimens that are currently areas without relative humidity control. Specimens stored in this environment may require conservation and/or restoration work for future use.

The minimum fluctuation levels will apply to all the above standards with some seasonal drift. The museum should focus on passive management alongside active room and building control.

A maximum permissible cumulative range of 8% (total change) per day and a maximum Peak Range of 2.5% day in the open space of a store will be taken as the maximum fluctuation in relative humidity.

RH Set points of 42% in the winter and 47% in the summer for environmental conditions
RH set point for Gold standard for relative humidity in a storage area should be 45%

It is expected that the standard RH sensor would have an accuracy of +/- 5%. In zones of high humidity risk, sensors (e.g. Rotronic, Vaisalla) with an accuracy of +/- 2% will be used.

Fluctuation should not exceed a cumulative total change of 2% per day inside a storage enclosure (at cabinet/storage container level).

2.1.1 Temperature

The agreed parameters are defined for four separate areas and apply to all the relative humidity levels. It is expected that staff will not work in collection spaces but in spaces adjacent to stores. It is noted that staff and visitors may need to work in collection spaces, for instance when restoring specimens or dealing with loans or enquiries. In this case it is expected that individuals accessing areas should wear clothing suitable to the temperature they are working in. From the date of agreement of this document storage areas will only be developed that have no office space and with adjacent (direct access) layout space. Office and laboratory space will be separated from other areas with suitable barriers or buffers to ensure that storage and work spaces are maintained to agreed parameters. These parameters only apply to specimens that are stable at this temperature range and will not melt, volatilise or disassociate at these temperatures.

Standard Area Temperature range
Bronze Display Up to 23 °C
Silver Non-collection storage space where staff are working with specimens 16-20 °C
Silver Collection Areas adjacent to work spaces or for current work spaces which include office space, where specimens are being removed on a daily basis 16-20 °C
Gold Collection stores that are static and not adjacent to work spaces 16-20 °C
Gold Wet Collections 16 - 18 °C

Temperature fluctuation will be no more than 1°C in cumulative total per day. Temperature should not vary by more than 2°C in a week.

Unless the specimen is clearly unstable at this temperature and prone to volatilisation or while on display temperatures may rise to a maximum of 23 °C. It is expected that at this temperature there may be some change in some the object. This will be noted in associated condition reports.

2.2 Light

Parameters for light levels apply to all the tiered standards. All of the stated light levels are the maximum level allowed to fall onto the surface of a specimen in a defined area. The target of the lighting design should be to make the light level on the working plane as close this level as possible, without exceeding the specified level on the surface of any sample under normal operation.

In storage light levels will be 0 lux when the spaces are not occupied (after a suitable delay). The lighting should have zoned control through presence detectors.

In areas where specimens are being displayed or handled:

Sensitive materials will be displayed/handled at 50 lux (e.g. specimens with pigments, specimens in fluid, certain minerals).

The maximum light levels that non-sensitive material from the science collections will be exposed to will be up to 400 lux (dependent on sensitivity). The exact level is to be determined on a specimen by specimen basis.

In storage areas where specimens are being located prior to removal to a work area the storage illumination will be a maximum of 400 lux. Lighting systems should be zoned and on timers/IR switches to ensure that lighting systems are used in an energy efficient way. Use of reflected light or reflective surfaces to increase light dissipation and reduce energy costs will be encouraged. Storage areas when not in use will be maintained at 0 lux.

A cumulative loading figure for all specimens (recorded in EMu Condition Module) will be defined for for each exhibit. This figure will define longevity of display.

No specimen will be allowed on display unless a cumulative loading figure has been established. Specimens will not be displayed once the cumulative loading figure has been reached.

At the time of production of this report it is currently difficult to establish exact light exposure limits for specimens. As the data becomes available it will be used to review light levels recommended in this document.

During research, collections management or investigation it is likely that specimens will be exposed to much higher levels of lighting for short periods of time. This can include lighting under a microscope or task lighting.

Where possible the standard lighting used should be a UV filtered fluorescent tube or LED. It is recommended lighting should be to the following specification.

Targets for Colour temperature and Colour rendering will be as follows:

Colour Temperature: 5800 – 6500 K
Colour Rendering Index: 76

2.3 Ultra violet

o 0 W/Lumen or 0 W/M2

2.4 Pest control (NHM IPM Policy)

All storage and layout space should be designed to be as pest proof as possible. All areas will comply with the NHM IPM Policy and Procedures.

Building and cabinet design must allow for implementation of a regular cleaning regime in all areas of the store.

2.5 Contaminants

Contaminants are either gaseous, vapour or particulate in nature. All materials (for storage and display) used around specimen in collections, on display or during research must not give off any solid, vapour, liquid or gas that could change the condition of an object. All materials should be tested and a record kept in the museums electronic collection management system. No materials used around collections will off-gas chemicals that could change the nature of materials stored within or on them (A list of materials that can be used can be found in appendix 3)

Particulate levels will be maintained at a minimum through the use of replaceable filters. Where particulates pose a high or unidentified risk of contamination to specimens, incoming air should be treated using High Efficiency Particulate Air (HEPA) filters. Rooms treated in this way shall be positively pressurised and shall be prepared in such a way as to meet a minimum air tightness level of 5m3/hr./m2 wall area. Such rooms shall be arranged such that there is no entry to them for any purpose other than to access the collection (i.e. such that there is no access to other spaces through them) and shall be provided with lobby areas separating them from any other spaces not treated in the same way.

Wherever collections can be identified as having a lower risk of contamination it is recommended that MERV (Minimum Efficiency Reporting Value) 15 grade filters shall be used.

Carbon type filters shall be included to control harmful gaseous substances from the external air.

Radiation Cabinetry storing radioactive specimens will be clearly marked, and comply with all local and national legislation.

3.0 Airflow

The airflow through storage areas should be low enough to ensure that fragile materials are not affected by airflow in any way. It should be high enough to ensure that there are no areas of static air in a collection space.

CO2 control shall be used wherever possible to minimise fresh air introduction. Where this is not possible a minimum fresh air rate of 10l/s per person shall be used.

Storage areas would ideally be under positive pressure relative to the surrounding areas to assist in the control of contamination. Lobbies should be provided wherever possible.

4.0 Building security

The building (room) must provide adequate security for the material that is stored in a specific area to ensure that the value (research, legal, financial, cultural, educational, historical) of the object is maintained at all times. Each area should be upgradeable to accommodate any material that may need to be stored in the space. Stores will be alarmed (to a central control room), have swipe/proximity card access, walls should be of sufficient integrity to resist any invasive action.

Buildings must be maintained to ensure their continuous integrity. All buildings, rooms and display and storage furniture should comply with the NHM security and fire policies.

5.0 Fire Control

Fire monitoring shall be provided to meet local legal requirements for life safety. A separate risk assessment based on risk to specimens (collections), property, asset and structure shall also be carried out to establish the need for appropriate fire suppression systems. Any suppression system installed should be appropriate to the needs of the collections and will be identified through a risk assessment procedure.

6.0 Flood Risk

The risk of flooding should be assessed and appropriate mitigating action taken as required. Areas of flood risk will be monitored using the environmental management system (Darca Heritage).

7.0 Cabinets and Compactors (See appendix 3 & 4)

All cabinetry must be built to ensure that the environmental parameters are maintained within specific levels. Cabinetry should reduce any relative humidity fluctuation and reduce ingress of contaminants, and pests to a minimum. Except for the short period when in use, all cabinetry doors should be kept fully closed to maintain the buffering capacity of the storage furniture. All seals, drawer runners etc. should be maintained to ensure that they are in original working condition.


Appendix 1

Specifications for International Packaging Cases and environmental standards for touring museum specimens (for exhibitions)

MUSEUM PACKING CASE CONSTRUCTION

All six faces of the case to comprise of 12mm (birch-faced) Plywood panels (not chinese sourced) edged with (rounded corner-fifth/unsorted, PAR (planed all round)) timber of 75mm x 25mm section reinforced with batten of the same (75mm x 25mm) section. All battening should be attached to the outside of the case leaving the plywood surface of the case interior free of projections. The stiffness and strength of the case is to be achieved by the use of suitable adhesive and countersunk screws in all joints. The screws are to be inserted through the plywood into the battens (from inside).

A further piece of 12 mm (1/2") plywood is to be added to the top surface of the case (on the exterior of the battens) to prevent the possibility of rainwater accumulation. This piece can also be used to locate the top edge of the lid.

Two additional cross battens to be attached to the bottom (travelling) edge, in the form of blocks sufficiently thick to lift the case body 100mm clear of the ground (to act as feet).

Base should be formed of a minimum of 18 mm (birch-faced) plywood panels (not Chinese sourced).

Handles in the form of rounded battens are to be firmly attached to either end of the case, bridging the two vertical battens to allow the hand to grip round them. The bottom of these handles should be 550mm from the floor. For larger cases over 1800mm high, a second set of handles of the same design should be placed 1400mm from the floor.

The case is to have side (large-faced) lid access, the lid to be secured with captive bolts. Four of the captive bolts should be set within 150mm of the case lid corners: all should be attached with the tapped receptor plate on the inside of the case, and all be rebated flush with the case edge. Case angles and corners, except the ends of the block feet, to be generously rounded before the application of paint to all exterior surfaces except the bottom surface of feet if required otherwise 3 coats of varnish (Dacrylate-Acrylic Sealant ) will be applied.

The crates should be pained in colour code is: 06 D 43 (Sun Bronze) (water-based acrylic eggshell, Leyland

The case is to travel in the upright/landscape mode and is to be marked to this effect. All markings should be appropriate to international standards. Please note that the construction of the case in general and the attachment of lid to the case in particular should be sufficient to effect a waterproof seal and this should be further improved by the attachment of a Neoprene gasket seal between case and lid. Avoid tensioning the Neoprene tape when applying (to eliminate the risk of the tape’s corner joints opening up).

Before dispatching to the Museum, ensure that the case is stable and does not rock on its feet.

Cases should be lined with 50 mm Plastazote (black) density LD45 or LD 60 depending on materials being transported. Specimens should be boxed in protective enclosures and supported appropriately to the object.


Appendix 2 Exhibition Criteria
2.0 Environmental guidelines for specimens in Exhibition

Specimens will be stored as per the tiered environmental standards. Specimens stored in display cases should conform to gold standard storage conditions. All display cases to be buffered using a passive buffer to maintain the identified relative humidity.

Object Guide Relative Humidity Temperature Tiered standard Pollutants Document reference
Sensitive specimens 40-50% minimal drift 18-23  C Gold None
Less sensitive specimens 40-55% RH minimal drift (<5% cumulative per day) 18-23  C Silver None
Casts 35-60% and open display space 18-23  C Bronze None
Light levels 50 - 400 Lux (dependant on specimen sensitivity) 18-23  C Single Standard None
UV levels 0 w/M2 18-23  C Single Standards None

Open space storage must conform to CSIP Bronze Level storage (see sections 2.1, 2.2)

Clean space (regularly cleaned) and secure either with guards or camera monitoring 24/7.

Where appropriate specimens must be mounted on/in Plastazote™ foam nests or supports with suitable conservation grade separators. All materials should be inter, not off-gas and be light and moisture stable. A list of approved (and Oddy tested) materials can be found in appendix 7.

For external exhibitions outside mainland UK, specimens should be flown and transported directly to the venue for secure storage. Short Ferry/Road trips will be considered however transportation between venues (including secure storage areas) must be undertaken within a safe working day (maximum 12 hours).


2.1 Display Case Specifications
The level of protection to be provided by display cases should take account of the value, protection and aesthetic quality of the material to be displayed. The quality of the invigilation and the physical security of the museum or individual gallery where the case is located should always be considered. All display cases should have a usable life-time of 15 years with minimum maintenance and specifications should adhere to the following requirements: (see Guidance Notes: for choosing new display cases, SMC. 2003. 6pp ).

2.2 Materials
Construction materials should be chemically stable, inert and not off-gas substances that will harm the specimens displayed within them (i.e. materials such glass, aluminium or stainless-steel, stable air-dried wood are preferred). Medium Density Fibreboard (MDF) or similar particulate boards are not suitable in any part of the structure (except where it cannot affect the displayed objects e.g. in plinth bases. MDF should always be sealed with a Dacrylate acrylic (mdf) sealant or equivalent acrylic sealant. All materials should be fire resistant as per the NHM Fire Regulations (2.7) to reduce fire spread within the display areas. Fire resistant materials should not be used in the display case in the chamber within which the specimen is displayed or in the buffering compartment underneath. These areas should always be isolated from the main plinth and any supporting structure.

Samples of all materials should be available, prior to case manufacture, for approval by the NHM, and for testing where appropriate. The Contractor must allow sufficient time within the programme to facilitate testing and approval of samples, curing of materials, and air-tightness of cases.

All finishes should be selected to minimise maintenance. Metalwork should be finished in an appropriate, long lasting and durable coating in British Standard or RAL colours. Manufacturers to advise whether they are able to use AKZO Nobel/ Interpon.D/ Collection Futura finishes.

If the case is built over a storage compartment this should be secured separately with the case constructed to prevent access to the collection material via the storage compartment.

The case must be robust and sturdy so that it cannot be readily moved if knocked. Internally any shelving or display elements to be fitted to prevent collapse or movement if the case is knocked. The case should be damped to protect the specimens on display from transmitted floor vibration/shock.

2.2 Glass specifications

For objects of high value or where security of the object is required the glass must be a minimum of 11.5mm thick and conform to EN: 356 P4A (to resist manual attack) or
BS5544. It is recommended that this is laminated glass with a PVB laminate. Glass should also conform to BS 6206:1981

Unglazed sides to the case will need to be of an appropriate material, conforming to our material standards and specifications for non-contamination.

The glazing to display cases should be ‘water-white’ (low iron content), and the glass should have UV filter protection incorporated and have a low/non-reflective coating applied.

Inert, durable, effective seals and joints are required to minimize the ingress of dust, maintain air-tightness, and secure the glazed void, and should be installed at all joints, glass-to-glass and glass-and-metal. A stable sealant (that does not off-gas pollutants) should be used to seal any gaps between construction joints. A stable synthetic rubber may be used for the compression seals around the two opening panels.

2.3 Air Tightness
All display cases should minimise the ingress of dust, exclude pests and provide a sealed environment. The air exchange rate should be appropriate to the display and the display environment. Where possible it should be less than 0.1 air changes per day, to maintain the environmental conditions specified in the attached document. The case manufacturer will be required to provide evidence that the completed display cases meet the standard required (after installation at the NHM).

2.4 Relative humidity and temperature
Display cases should be constructed such that a stable internal temperature and relative humidity are maintained (appropriate to the objects being displayed). Relative humidity temperature, pollution, Light and UV levels should be maintained at levels as defined in CSIP Gold Standard or where the material requires standards outside this, under agreement. Where appropriate other gas levels, e.g. oxygen should be considered. Any control mechanism should be separate to the environmental control systems for the gallery space and be included in the display case.

Provision must be made for environmental monitoring equipment inside the case. In some instance transmitter cases may need to be hidden within the display plinth. Probes will always have to be placed inside the display space. It should be noted that most museums do display environmental monitors visibly inside their display cases. It is important that this is considered at the beginning of the exhibition as it may be possible to change or adapt the cases in which the transmitters and sensors are fitted.

The NHM should test the environmental monitors, inside test display cabinets, to ensure that there are no issues with transmission (and to ensure efficiency of display cases). Discussions with the manufacturer will be needed.

2.5 Display case Facility Void
Humidity to be controlled within agreed parameters. Passive Control systems should be fitted inside the display cabinet and where necessary active control systems will be installed either internally or externally to ensure correct environmental conditions are maintained. Minimum maintenance and energy usage should be considered for the proposed solution. The facility void should be large enough to accommodate the amount of humidity buffer e.g. Artsorb, Prosorb, Rhapidsorb etc. required to achieve the agreed relative humidity for the case.

2.6 Security
The case is to be considered as a system that combines a base, glazing, joints, hinges and locks. Each individual component, and the fully assembled case itself, must meet the requirements of EN:356 P4A.

Hinges should be concealed and thereby protected from direct attack. However, if they are exposed they need to be supported by steel hinge bolts and be resistant to attack through the hinge pins being driven out.

All display cases are to be fitted with two separate locking mechanisms using e.g. Abloy locks or locks to a similar standard and specification. Any means of access into the display void must be locked with a minimum of two Abloy locks per door/opening panel. Ideally locks should be concealed and protected from direct attack. Keys should be individually specified.

All locks must be provided by the case manufacturer, exact specification to be discussed with client upon award (samples must be provided). Locks must all be supplied at the time of case delivery in working order and ready for installation.

An RFID or similar tracking device may be used to monitor the safety of the specimen. Prior to installation the supplier must ensure that the tag works appropriately within the display case and that signals can be received by the related receiver.

2.7 Fire stability
Temporary exhibition furniture being used for touring exhibitions should conform to UK Class 1, Euroclass C.BS476 Part 7. This is providing there is no further fire loading within the display case

Where perspex enclosures are to be used then they should then make up no more than 10% of the materials used in the exhibition and all other materials should conform to 0 class certification.

For permanent display cases the external fabric of the display case must conform to BS476 Part 6 - Fire Propagation test to determine a surface spread of flame Fire Propagation Index number - UK Class O, Euroclass B. This is providing there is no further fire loading within the display case. Risk assessment

Materials being used in a temporary gallery for less than 6 months can have a maximum fire Loading rating of 1. The total amount of material used in the display case that does not confirm to permanent exhibition requirements should take up no more than 10% of the total exhibition materials3f1

2.8 Internal Lining
The internal lining should meet standards as laid out in 2.1 and should be structurally sound to support the range of objects proposed for display.

2.9 Lighting
Low energy, sustainable lighting (LED or fibre optic) should be fitted internally in the display cabinets. This should have minimum heat production and should be insulated from the main display cabinet. Lighting should meet the agreed lighting standards for the display and be adjustable so that a range of lighting requirements can be achieved.

Electric wiring should be neat, unobtrusive and enclosed, and not affect the case’s function. The whole of the installation should be re-wirable without entering or causing disruption to the display void. All equipment should be easily replaceable. All light sources and associated control gear must be separate from the display void.

The lighting solution should be such that a minimal amount of access into the case is required for maintenance, with the light source to be away from the case. A non-disruptive procedure for maintaining lighting to be developed.

2.10 Physical Stability
Display cases should be rigid, strong, and inherently stable throughout all intended operations and must be mechanically secured to the existing plinths/setworks. Case tops must be of adequate strength to allow a person to clean, repair or service any element of the case in safety. They should buffer the objects from any vibration or shock that may happen to the case or be inherent in the display space.

Backboards and base boards must be able to be removed from the case for replacement without affecting its structural stability.

2.11 Access
The whole display void should be easily accessible. Opening sections or doors must allow, where possible, for access into 100% of the display void without affecting the structural integrity of the case. At no time should a specimen or person be put at risk through the opening or closing of the display case.
The glass front/top needs to be easily removable for the easy installation and removal of specimens. The design of the doors and the opening mechanism should allow for ease and safety of operation by one person with no lifting required and should be either manual sliding/hinged or hydraulic mechanisms.

All opening mechanisms must be well designed and engineered to be maintenance-free/low-maintenance and easy to use. Opening panels and doors must be fitted with all appropriate stops and safety devices to comply with safe working practices.

Any automated/hydraulic systems should have a manual override if the motor fails.

2.12 Case Numbering
Display cases should be discreetly numbered to identify maximum weight loadings and for security and auditing purposes. Details to be discussed with NHM, post-award.

2.13 Approval of Drawings
The NHM will require suitably detailed drawings to enable the Museum to ensure that the cases comply with this specification. The contract programme must allow for at least seven working days for approval of all drawings by the Museum at the appropriate stages. A list of all proposed materials to be used in the construction of the display case should also be provided. Samples should be available for testing or review at the request of the NHM.

A sample case with all working parts should be fabricated for review before any manufacturing goes ahead.

2.14 Operation and Maintenance Manual
An Operation and Maintenance Manual for the cases must be provided, which should include:
• Final specification of the total installation
• Fire protection
• Opening and closing operations
• Method of removing and inserting internal lining panels
• Method of focussing light fittings
• Safe weight loadings
• All operational requirements and maintenance procedures
• Full details of all surface finishes
• Performance testing results
• Certification that glass complies with BS standards
• Cleaning specification for all case surfaces, including method statements
• Electrical test and installation certificates
• Any guarantees or warranties for the cases and for any materials or associated equipment which must commence from the date of (agreed) Completion of the Contract
• All items requiring maintenance and details of maintenance support provided under the contract, including anticipated response times


Appendix 3 Material specifications
Materials (or any component of a material) should be;
• inert
• not off-gas
• not release dye (through contact or leaching)
• provide the required support for a particular object, where appropriate
• Have a given life of 20 years

1.1 Recommended materials for storage

Materials Supplier
Plastazote (black and white foams) Zotefoams
Volara (polyethylene)
Ethafoam (nitrogen blown)
Bubblepack (non-saran) Various
Forex TBC
Unbleached Calico Conservation by Design
Ecophant card Conservation by Design
Tyvek white
Cards and Papers confirming to specifications as below in 2.0 Ryders Ltd.; Conservation by Design
Archival Polyester Secol; Conservation by Design
Epopast
Aluminium
Ethafoam chips
Clear Polystyrene enclosures Stewart Plastics/
Escal Neo Conservation by Design
Polythene (HD)
Polypropylene
Poly tri-fluro ethylene (PTFE)
Glass (borosilicate)
Cured polysiloxane sealant
Cured silicone sealant
Epoxy paint (cured)
Bondina
Cellite Panel Board (aluminium skin) Conservation by Design
Correx (corroplast)
Dacrylate Acrylic MDF sealant Dacrylux Ltd
European Lime
Paraloid B72
Polyester wadding
Polypropylene Boxes (Stewart)

2.0 Specifications for Card Trays

Card must be Lignin free (cotton-based or recycled archival card) and free of optical brightening agents)

Card should have a pH between 7.0 – 9.5. Card should be buffered or un-buffered (dependant on object, organics & minerals). Card can contain a buffer of 2% calcium carbonate or 2% reducible sulphur (less than 0.5 parts per million) for sensitive materials as required. Outer card should be plain matt e.g. Argentia photosafe acid free white paper.

Card must demonstrate light stability. Pigments/dyes should be lightfast (blue wool test 5-6). Dyes used for card should be white, tan or grey and have been tested for lightfastness to show that the card is stable and not light sensitive. In limited cases trays may need to be dyed either red or green. The dyes used should be stable and not cause any alteration to objects stored next to them.

Adhesives used should be ethylene vinyl acetates (EVA) or acrylic polymer adhesive with a pH of 7.0, not moisture sensitive, not pH buffered and contain no plasticizers. Adhesives should not change in pH over time and should not cause any alteration to specimens. They should be defined as part of the construction process. Acrylic emulsions or pH neutral poly vinyl acetate (PVAc) may also be acceptable but will be subject to age testing before approval.

Lids should be archival polyester, heat welded (200 micron).

Weights for the paper will be determined to suit each tray but should generally be 1000gsm, 1500gsm, 2000gsm.

Trays must comply with the following standards (or equivalent):

• DIN 6738:1992 Paper & Board, Class 24-85 (German standard). Please see http://cool.conservation-us.org/byorg/abbey/ap/ap07-2/ap07-202.html for further explanation.
• ANSI/NIZO Z39.48-1992 (Permancence Test). Please see http://cool.conservation-us.org/byorg/abbey/napp/std.html for further explanation.
• ONORM A1119 (European standard for paper)
• ISO CD 9706:1994 (permanence test)

3.0 Specifications for Herbarium Sheets

• 100% Rag Paper
• off-white with a moderately textured surface
• buffered with approximately 3% calcium carbonate
• grain direction is parallel to the long dimension
• acid-free and lignin-free with a pH of 8.5
• weight between 550 micron or 1100 micron depending on object

Archival Paper and Card should conform to paper standards for trays
Should be 100% cotton rag or recycled archival card e.g. Ecophant
Specifications for non-card containers

Appendix 4 Storage Cabinet Specifications
1.0 Entomology Cabinets – Type ‘A’ ‘B’ & ‘C’ Double & Single

The C&D (Sheetmetal) Engineering Ltd collection cabinet units, is of the ‘Double’ style unit, this is a double cabinet of a back to back style, see diagram below. This design will have the benefit of the carcase being manufactured from two major components reducing welding time and achieving a major saving in labour content and installation time, but still giving the required strength and stability.
Carcases have the ability to be bolted side to side and top to bottom. On the end of a run or the top of a unit any holes not used for fixing will be plugged with a plastic bungs.
The units are manufactured from as few components as possible ensuring minimum joints. All areas within the cabinets are accessible for cleaning. This enables dust, dirt & museum beetle to be easily removed.
These unit carcases and doors would be jigged then welded and sealed to give a strong robust construction, with all seams welded, sealed and dressed to stop the ingress of pests.
The door is mounted and held on with two lift off hinges, the handle would incorporate a lock with two plastic flip keys, which can be suited or mastered if required locking would be via a 3 point locking system which would give compression on the ‘inert’ Plastizote seal, ensuring a tight seal all round.
Drawer runners will be clipped into the units at the required drawer spacing, each runner will be fitted with a buffer to stop the drawer in a controlled manner.
These runners can be removed to accommodate oversize drawers. Specify at point of order.
The units will be pre-treated before painting with an iron phosphate treatment which gives enhanced adhesion for the paint process and has anti-rust properties, the unit is then epoxy powder painted to the required colour.
The units are fitted to a 150mm plinth.

2.0 Herbarium Cabinets – Type ‘F’ ‘G’

This cabinet is manufactured to the same innovative design as the Entomology units, the ‘Double’ style unit, this is a double cabinet of a back to back style, see diagram below. This design will have the benefit of the carcase being manufactured from two major components reducing welding time and achieving a major saving in labour content and installation time, but still giving the required strength and stability.
Carcases would have the ability to be bolted side to side and top to bottom. On the end of a run or the top of a unit any holes not used for fixing will be plugged with a plastic bung.
The units are manufactured from as few components as possible ensuring minimum joints. All areas within the cabinets are accessible for cleaning. This enables dust, dirt & museum beetle to be easily removed.

The bottom shelf is easily removable for cleaning.
The units would be manufactured from as few components as possible ensuring minimum joints.
These unit carcases and doors would be jigged then welded and sealed to give a strong robust construction, with all seams welded, sealed and dressed to stop the ingress of pests.
The door would be mounted and held on with two lift off hinges, the handle would incorporate a lock with two plastic flip keys, which can be suited or mastered if required locking would be via a locking system which would give compression on the ‘inert’ Plastizote seal, ensuring a tight seal all round.
Shelves will be fitted to the unit at 135mm intervals or as required.
Each cabinet will be fitted with a ‘pull out’ shelf for resting folders on.
The units will be pre-treated before painting with an iron phosphate treatment which gives enhanced adhesion for the paint process and has anti-rust properties, the unit is then epoxy powder painted to the required colour.

The units are fitted to a 150mm plinth.

Type ‘F’ Double = 678mm w x 1010mm d x 1185mm h
Manufactured with a shelf size of: 300mm w x 460mm d x 135mm h
32 Shelf spaces per cabinet
Type ‘G’ Double = 780mm w x 1080mm d x 1185mm h
Manufactured with a shelf size of: 350mm w x 550mm d x 135mm h
32 Shelf spaces per cabinet
Type ‘F’ Single = 678mm w x 538mm d x 1185mm h
Manufactured with a shelf size of: 300mm w x 460mm d x 135mm h
16 Shelf spaces per cabinet
3.0 Entomological Cabinets (specification from DC2 – CDS Sheet Metal)
Standard Cabinet Sizes:-
Entomology
Type ‘A’ Double = 536mm w x 1085mm d x 1185mm h
Manufactured to take a drawer size of: 460mm w x 500mm d x 60mm h
36 drawers per cabinet
Type ‘B’ Double = 576mm w x 935mm d x 1185mm h
Manufactured to take a drawer size of: 500mm w x 425mm d x 60mm h
36 drawers per cabinet
Type ‘C’ Double = 636mm w x 1255mm d x 1185mm h
Manufactured to take a drawer size of: 560mm w x 585mm d x 70mm h
30 drawers per cabinet
Type ‘A’ Single = 536mm w x 600mm d x 1185mm h
Manufactured to take a drawer size of: 460mm w x 500mm d x 60mm h
18 drawers per cabinet
Type ‘B’ Single = 576mm w x 525mm d x 1185mm h
Manufactured to take a drawer size of: 500mm w x 425mm d x 60mm h
18 drawers per cabinet
Type ‘C’ Single = 636mm w x 680mm d x 1185mm h
Manufactured to take a drawer size of: 560mm w x 585mm d x 70mm h
15 drawers per cabinet

4.0 Entomological Drawers
• The sides & tops are manufactured from European Lime, mitred corners with hardwood feathers,
• Lids have a grooved top to create an air tight seal,
• 2 or 3mm thick glass seated in a rebate & beaded in.
• The bottoms come with either 4 or 6mm thick plywood
• The external drawer is finished with pre cat lacquer, hardwood knobs & brass cardholders

5.0 Microscope slide Tray Cabinets

These cabinets are 655mm wide x 480mm deep x 470mm high.
Two doors per cabinet, with a three point compression locking system (handle fitted to one door)

Cabinet manufactured with the minimum components, carcase weld, dressed & sealed to stop the ingress of pests.

Cabinet is fitted with an inert ‘plastizote’ seal.
Each cabinet is split into three compartments each compartment has 41off slide drawers fitted, each drawer is capable of holder the slides horizontally in place.

6.0 Earth Science and Zoological Cabinets
Cabinets should;

• fully support the dimensions and weight of objects to be stored in them
• Be pest and dust proof and enable easy inspection for cleaning both under and around for pests
• cabinets should be of a standard size (consistent across the museum)
• suitable material that will not flex or distort over time and will provide a buffer against fluctuating environmental condition
• Seals should be inert and not off-gas any volatile components that will cause damage to the collections or lead to breakdown of the seal
• Cabinets should be fully welded
• Cabinet should provide Fire protection for specimens to Class 0
• Should protect from Impact damage (from trolleys etc.)
• Cabinets to seal tightly to exclude incursion of dust and pests (but allow for air exchange with outside of up to 1 air exchange per day)
• Height of plinth, approximately 10 cm (4 inches). Minimise dead spaces and provide easy access to those that are unavoidable for cleaning and pest control.
• Lockable doors with countersunk handles that run smoothly
• Doors to open maximally, i.e. >120° - 180°. (Flat if possible.)
• Doors to be fitted with internal and external label holders (A5). Also label holders on the ends of a cabinet run (A4)
• Equally spaced runners - adjustable.
• Runners or drawers to be fitted with a switchable stop mechanism to allow intentional but prevent inadvertent full withdrawal.
• Drawers of suitable strength material (preferably metal?) that will not flex or distort with the weight of their contents.
• Dimensions of drawers to fit full width of cabinet, all of equal height – size to be decided but approximately 15.25cm (6 inches) internal height.
• Drawer fronts to fit tightly together when closed to create an additional seal.
• Additional label holders on drawer fronts.
• Any wood to be used must be not off gas and be from a sustainable source (as per CSIP)
• All materials to comply with the ISO14001 and PAS 198 standards as applicable.
• All materials (Paints (powder coated epoxy preferred), cabinet construction materials, seals etc.) should be stable for a minimum period of 20 years and should not off gas or release any compound that would be a health and safety risk or cause deterioration to specimens or storage furniture
• Products must meet relevant fire codes
• Product must ensure that Gold/Platinum CSIP environmental standards can be maintained within the cabinet with minimal buffering

Appendix 5 Relevant Published Standards and agreements
PAS 198:2012: Specification for managing environmental conditions for cultural collections
PD 5454:2012 (PD45) Guide for the storage and exhibition of archival materials

PAS 197:2009 Code of practice for cultural collections management

NMDC guiding principles for reducing museums’ carbon footprint. 2008. NMDC
Bizot Group Oct 2012 (green museum) http://www.juliesbicycle.com/media/content/Green_Visual_Arts_Guide_Envir...
Doerner Institut - The Munich Position on Climate and Cultural Heritage 2013; http://www.doernerinstitut.de/downloads/Climate_for_Collections.pdf
ASHRAE 2007, 10 "Museums, Galleries, Archives and Libraries”, Michalski, 2007 - The Ideal Climate, Risk Management, the ASHRAE Chapter, Proofed Fluctuations, and Toward a Full Risk Analysis ModelAmerican Society of Heating, Refrigeration and Air-Conditioning Engineers. (2007) Chapter 21: Museums, Galleries, Archives and Libraries. ASHRAE Handbook, Atlanta, GA
ANSI/NISO Z39.79-2001 Environmental Conditions for Exhibition of Library and Archive Materials. American National Standard developed by the National Information Standards Organization. http://www.kb.dk/export/sites/kb_dk/da/kb/nb/bev/Z39-79-2001_Udstillings...
Grattan, D. and S. Michalski, (2010) “Environmental Guidelines for Museums – Temperature and Relative Humidity (RH).” Canadian Conservation Institute. October 2010. www.cci-icc.gc.ca/crc/articles/enviro/index-eng.aspx
Sebrera, Donald K. (1994) “Isoperms: An Environmental Management Tool” Washington DC: The Commission on Preservation and Access http://cool.conservation-us.org/byauth/sebera/isoperm/
Thompson, Garry. (1978) The Museum Environment Butterworth Heinemann
Weintraub, Steven. (2006) “The Museum Environment: Transforming the Solution into a Problem.” Collections: A Journal for Museum and Archives Professionals Vol 2. No 3 (February 2006) pp 195-21


Appendix 6 Buildings with defined and agreed environmental conditions
Area Details of location RH Setpoint Temp Stpoint
Darwin Centre 1 AHU 1 Spirits Store West 50%RH - 75%Rh(Dehum at 50%RH Shutdown at 75%Rh 14⁰C +-1⁰C
AHU 2 Spirits Store East 50%RH - 75%Rh(Dehum at 50%RH Shutdown at 75%Rh 14⁰C +-1⁰C
AHU 8 Exhibition Space No humidity control 22⁰C +-1⁰C
Darwin Centre 2 AHU/N/R/01 North Zone VAV Return air humidity 45%RH +-5%RH (Deadband too small) Compensated supply setpoint. Fixed or Auto. Supply 11⁰C at OAT 29⁰C. Supply 25⁰C at OAT 5⁰C
AHU/N/R/02 North Zone VAV Return air humidity 45%RH +-5%RH (Deadband too small) Compensated supply setpoint. Fixed or Auto. Supply 12⁰C at OAT 29⁰C. Supply 25⁰C at OAT 6⁰C
AHU/N/B/02 - Buffer Zone Plant 50%RH +-5%RH 21⁰C +-2⁰C
AHU/N/B/01 - Collections North Plant Return moisture content 4.4gKg - 5.4gKg Fixed supply setpoint 16⁰C +-2⁰C
AHU/S/B/03 - Buffer Zone Plant Return 50%RH +-5%RH 21⁰C +-2⁰C
AHU/S/G/01 - UKBDR Plant Return 50%RH +-5%RH 22.5⁰C +-2⁰C
AHU/S/B/01 - Collection South Plant Return moisture content 4.4gKg - 5.4gKg Fixed supply setpoint 16⁰C +-0.5⁰C
Paleo JSF Theatre AHU 1 40%RH +-5%RH 18⁰C +-1⁰C
East Zone AHU 2 45%RH +-2.5%RH Supply 18⁰C-39⁰C +-1⁰C demand based from floor setpoints
North Zone AHU 3 45%RH +-2.5%RH Supply 16⁰C -38⁰C +-1⁰C demand based from floor setpoints
South Core AHU 4 45%RH +-2.5%RH Supply 16⁰C -35⁰C +-1⁰C demand based from floor setpoints
Centre Core AHU 5 45%RH +-2%RH Supply 18-35⁰C +-1⁰C demand based from floor setpoints
ADNA AHU No humidity control 18⁰C +-1⁰C
Earth Galleries Atrium Area AHU 1 AHU 1 Dehum 60%, AHU 1 Void Dehum 70% Atrium Cool at 23⁰C Heat at 21DegC. Roof cool at 23⁰C
AHU 2 Gallery Floor Area AHU 2 Dehum 60%, AHU 2 Void Dehum 70% Geo Cool at 22⁰C Heat at 21⁰C. Roof cool at 23⁰C
Waterhouse Marine Invertebrates Gallery No humidity control Ave Room EF3 Setpoint 22⁰C, Ceiling Void EF4 22⁰C Setpoint. Coffer EF5-9 Setpoint 25⁰C.
Plant Life AHU No humidity control 21⁰C +-1⁰C
Sloan Books AHU 40%RH +-2.5%RH 17⁰C +-2⁰C
Treasures Gallery No humidity control Group Setpoint 20 - 21DegC
Western Galleries AHU 1 Spencer dehum at 45%RH, Mammals dehum at 45%RH, Zoolodgydehum at 45%RH, Osteologydehum at 45%RH Spencer 21⁰C +-1⁰C, Mammals 21⁰C +-1⁰C, Zoolodgy 21⁰C +-1⁰C, Osteology 21⁰C +-1⁰C
Eastern Galleries AHU 2 Jerwwod Gallery 26 42%RH +-10%RH 19⁰C +-1⁰C
Eastern Galleries AHU 3 Jerwwod Gallery 26 42%RH +-10%RH 19⁰C +-1⁰C
Eastern Galleries AHU 4 Hall Of Human Biology HHB no humidity control, Geolodgy Link no humidity control HHB 21⁰C +-1⁰C, Geolodgy Link 21⁰C +-1⁰C
Publications AHU Common extract 55%RH Room Setpoint 22⁰C +-1⁰C, Warehouse 1 20⁰C +-1⁰C, Warehouse 220⁰C +-1⁰C
Gallery 202M North AHU No humidity control Heat aat 21⁰C no cooling
Gallery 202M South AHU No humidity control Heat aat 21⁰C no cooling
General Herbarium N/A Heat at 23⁰C
Ecology Pavillion N/A Cool at 21⁰C
AHU 5 Gallery 34/37/40 Humidfy at 40%RH Dehumidify at 50%RH Heat at 24⁰C Cool at 24⁰C no deadband
AHU 6 Gallery 38 Humidify at 30%RH Dehumidify at 48%RH 17.3⁰C +-2⁰C
AHU 9 Gallery 30 No humidity control AHU8 WBX-17 23⁰C +-1⁰C, AHU8 WBX-02 23⁰C +-1⁰C, AHU8 WEB-O3 23⁰C +-1⁰C
AHU 10 Main Galleries No humidity control AHU10 Bmt Occ 21⁰C +-1⁰C, AHU10 Gal Occ 21⁰C +-1⁰C
AHU 16 Geolodgy Link Humidify at 45%RH Dehumidify at 60%RH 21⁰C +-1⁰C
North Block Molecule Collection No humidity control 18⁰C +-1⁰C
Molecule Collection VRF's No humidity control All off with all figures defaulted to 0
Map Room No humidity control 18⁰C +-1⁰C
Photography AHU 1 45%RH +-10%RH Heat 19⁰C Cool at 20⁰C
Rare Books AHU 3 43%RH +-3%RH Heat at 22⁰C Cool at 23⁰C
1st Floor Library No humidity control Heat at 21⁰C
Ground Reading Room No humidity control Heat at 21⁰C
Wandsworth AHU 1 G1 Zoology Animals Humidify at 45%RH Dehumidify at 55%RH Heat at 17⁰C Cool at 19⁰CC
AHU 2 G2 Zoology Animals Humidify at 45%RH Dehumidify at 50%RH Heat at 16⁰C Cool at 18⁰C
AHU 3 G3 Palaentology Humidify at 45%RH Dehumidify at 50%RH Heat at 17⁰C Cool at 19⁰C
AHU 4 G4-5 Zoology Humidify at 45%RH Dehumidify at 50%RH Heat 17⁰C Cool at 21⁰C
AHU 5 G6-6A Humidify at 45%RH Dehumidify at 55%RH Heat 17⁰C Cool at 21⁰C
AHU 6 Humidify at 45%RH Dehumidify at 50%RH Heat 17⁰C Cool at 18⁰C
AHU 7 1/1-2 Library Humidify at 35%RH Dehumidify at 50%RH Heat 19⁰C Cool at 21⁰C
AHU 8 2/2-3 Botany Humidify at 35%RH Dehumidify at 45%RH Heat 20⁰C Cool at 22⁰C
AHU 9 Humidify at 35%RH Dehumidify at 50%RH Heat 15⁰C Cool at 17⁰C
TRING Spirit/Sleleton Store AHU No humidity control Spirit Store Heat at 18⁰C, Skeleton Store Heat at 19⁰C
Dog Gallery Ventilation 80%RH +-10%RH Heat at 19⁰C
Gallery Void
Cottage Gallery AHU 50%RH +-10%RH 21⁰C +-1⁰C
Ornithology AHU Zone 1 Floor 1 46%RH +-3%RH, Zone 2 Floor 2 46%RH +-3%RH, Zone 3 Floor 3 46%RH +-3%RH Zone 1 Floor 1 18.5⁰C +-1⁰C, Zone 2 Floor 2 18.5⁰C +-1⁰C, Zone 3 Floor 3 18.5⁰C +-1⁰C

Wandsworth Agreement


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Carter, D. and Walker, A. (Eds.) (1999) Care and Conservation of Natural History Collections, Butterworth-Heinemann, Oxford.
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Michalski, S, M. MacDonald, T. Strang, J. Tétreault, and R. Williams. 1992. A Systematic Approach to the Conservation (Care) of Museum Collections, with Technical Appendices. Ottawa: Canadian Conservation Institute.
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Waller, R. 2003 Cultural Property Risk Analysis Model: Development & Application To Preventive Conservation At The Canadian Museum Of Nature (Goteborg Studies in Conservation). Press Goteborgs Universitet Acta Univ ISBN 9173464759
Collins, C, Cornish, L., Huxley, H. & Owens, S.J. (2006). SYNTHESYS Network Activity C-Assessing Standards of Collections in European Museums. Collection Forum 21 (2): 5-18, SPNHC, Washington
Thomson, G. (1986) The Museum Environment, 2nd edn. Butterworths & Co., London.
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NMDC
Bizot
Pas 198
Pas 197

Approved on behalf of NHM
at the Collections Committee meeting

Name Position Date Signature
Chris Collins Head of Conservation
Kevin Rellis Head of Estates
Jane Smith Head of Libraries
Alan Hart Head of Collections, Earth Sciences
Clare Valentine Head of Collections
PEG Representative

Document Owners: CSIP Environmental Standards Group
Date for Review: 10.12.2013

Scratchpads developed and conceived by (alphabetical): Ed Baker, Katherine Bouton Alice Heaton Dimitris Koureas, Laurence Livermore, Dave Roberts, Simon Rycroft, Ben Scott, Vince Smith